WCNO Board Meeting Minutes

Webber-Camden Neighborhood Organization
Board Business Meeting Webber Community Center, Webber Park
November 7, 2019 – 6:30 – 8:30 PM

DRAFT MINUTES

Board Attendees: Monica Colberg, Johnie Johnson, Robin Lewis, Richard Schmalz, Brock Schumacher
Other Attendees: Amy Arcand, Markella Smith

Call to Order at 6:45 PM by Robin Lewis, Chair
Robin Lewis opened the meeting by acknowledging the accomplishments of current WCNO Board of Directors, Executive Director Markella Smith and Consultant Amy Arcand.
WCNO members have created financial protocols to keep income/expenses under control, held a successful community TruckE event, held a recent Board of Directors retreat to lay out 2020 plans for the new Board of Directors, and prepared for annual elections for six new Board of Directors members at this evening’s meeting.

This year’s election process will consist of electing 6 new Board Members, one of which will be nominated to fulfill the role of Board Secretary on the Executive Committee. The Board, as a whole, agrees to keep the Executive Committee as it is, in order to provide consistency and structure as new Board Members are elected to the empty seats. Executive Committee Chair, Robin Lewis and Vice Chair Johnie Johnson, will fulfill their 2-year terms ending in November, 2020. Newly appointed Board members will hold two-year terms ending in November 2021. At the close of tonight’s elections, a permanent Secretary will be identified, replacing Interim Secretary Monica Colberg, who will remain At-Large until November 2021.

Elections
Markella Smith identified six individuals who had forwarded online applications for board membership: She then took applications from the floor. Eleven individuals were identified. One individual nominated on the floor declined (Anna Thompson).

Remaining ten individuals were:
Online Nominations
Eric Hoffer, Anna Gerdeen, Latrice Merritt, Tiffany McDougall, Channing Hudson and Timothy Logenfelder

Nominations from the Floor
Jeff Schmidt, Andrew Gerdeen, Sheree Breedlove and Kevin Aldwaik

Applicants had one minute to introduce themselves and state reasons for applying for the WCNO Board.
Markella read the online applications of three individuals who could not attend the meeting (Tiffany McDougall, Channing Hudson and Timothy Logenfelder).

Attendees were provided with voting slips and were instructed to vote for up to six candidates.
Candidates who received 8 or more votes would be declared winners.
Five new WCNO Board members were voted in.
No sixth candidate received 8 or more votes.
Per bylaws, an individual will be appointed to the sixth open seat at another time.
The five winning applicants are: Eric Hoffer, Anna Gerdeen, Jeff Schmidt, Kevin Aldwaik and Sheree Breedlove
Eric Hoffer emerged as the new Board Secretary. New Board Member training will occur on November 14th, 2019.

Meeting adjourned at 8:20 PM.

Submitted by Monica Colberg, Interim Secretary

Webber-Camden Neighborhood Organization
Board Business Meeting @ Webber Community Center, Webber Park
October 3, 2018 – 6:30 – 8:30 PM

Draft Minutes

Board Attendees: Monica Colberg, Johnie Johnson, Robin Lewis, Brock Schumacher
Other Attendees: Amy Arcand, Anna Gerdeen, Clare Healy, Kate Lamers, Markella Smith

Call to Order at 6:40 PM by Robin Lewis, Chair

Motion to approve September 5, 2019 board minutes made by Monica Colberg, second by Johnie Johnson. Unanimously approved.

Treasurer’s Report (Schumacher) TruckE expenses yet to be paid include $1,000 to Minneapolis Park Board and $350 to Camden Lions for their services in preparing and serving hot dogs and drinks. Funds are available for outreach. Brock will follow-up with Webber Park to arrange the payment. Contract Services with Amy Arcand’s salary will overextend salaries item until the transition is completed. There are funds to cover the overage. Motion made by Monica Colberg to approve the budget, second by Johnie Johnson. Unanimously approved. Motion made to receive and file the treasurer’s report by Monica Colberg, second Johnie Johnson. Unanimously approved.

Probation Update Robin Lewis, Board Chair, announced that WCNO is on probation due to an audit of the previous board’’s financial records. None of the current board were on the previous board. Job descriptions are being written for the current board and guidelines for handling WCNO financial affairs have been written and approved. The board is on track to complete probation requirements. Amy Arcand announced that she and Brock Schumacher created a checklist of tasks to be completed by the Board to successfully finish the probation year. Items include bylaws revision and creating a task force to manage board activities for the work required. None of the tasks are monumental but the work is time consuming. Probation mandates a full year commitment. The required tasks will ensure that once policies are created and approved, new systems will be in place to ensure that this never happens again to WCNO.

Annual November Meeting Elections (Lewis): Before the board can move ahead with elections, two current board members, Holly Dahlenberg and Nina Robertson need to be officially removed due to inactivity with the board. Both individuals are willing to step aside. Motion made to remove Holly and Nina moved by Monica Colberg, second Brock Schumacher. Unanimously approved. Applications for board membership are available online or on paper at Kevin’s business, Webber Mart.
An election will be held for seven at-large members, including Monica Colberg’s Interim Secretary position. She is serving serving as Interim Secretary until the election. Discussion ensued on current bylaws and one versus two year terms for current members. At issue is that current bylaws and stated law by the City of Minneapolis do not give a clear process on how to revise the current board. However, a process is required for the upcoming general election. The board needs seven new members, which is
a challenging task. The Executive Board has set the process for election. Once the new board is seated and trained, and revised bylaws are brought to the community in February, bylaws may be amended as needed.

Process of Setting Board Agenda (Arcand and Markella Smith) When the new Secretary position is filled, he/she will post agendas online for upcoming board meetings. Amy and Monica created task descriptions and a timeline for the new secretary’s position. This will be used by Monica and board staff to train the new secretary. It will make the transition easier and will help with completing requirements for probation. It will inform the community on when proposals can be accepted for future agenda items, and how to submit an issue for discussion by the board. WCNO Surveys (Smith) Markella Smith indicated that 132 surveys have been received by WCNO. An additional 20 surveys were gathered from non-residents of Webber-Camden at the TruckE event. Sixty-five surveys have been entered. Remaining surveys will be entered by volunteer staff trained by
Markella in advance of a board retreat on October 26.

Upper Harbor Terminal with Q&A (Kate Lamers) Kate presented the redevelopment project that includes 48 acres owned by the City of Minneapolis. Of that, 19 acres will be taken over by Minneapolis Park and Recreation Park Board. The Upper Harbor Terminal is primarily located in McKinley Neighborhood. A portion of the development is in Camden (everything north of Dowling Ave N). The City and the park board need to identify the boundaries for the new park. A call for qualifications (not a call for proposals) has been issued. The developer will come in with no set plans. He/she will listen to city officials, park board and community residents and assist in creating a design for the space. Waterfront property is valuable. The City has been buying up available land for some time to create the space. No decision has been made whether a boat marina on the northside will be included because the sides of the shore line is steep. The City will apply for state funds to cover some costs. The Park Board wants a meaningful park space honoring the history and desires of community residents. The park design process is pending. By early next summer a concept plan will have been developed. Robin Lewis is serving as Chair of the Community Advising Committee for the project. For further information on how the community can influence the project design, go to www.upperharbormpls.com.

Office Space Shared Robin announced that Folwell Neighborhood Organization has decided to step away from its earlier request to share office space with WCNO.

WCNO Board Retreat (Arcand) Amy announced that the WCNO board retreat has been scheduled on October 26, 2019 from 9:00 AM to 2:00 PM. Venue is pending.

Request for Letter from the Board Supporting Chief Arradondo’s Request for Additional Police A citizen request is forthcoming asking that the board send a letter of support to Mayor Frey and to Minneapolis City Council regarding Policy Chief Arradondo’s request for additional police, specifically, to support traffic control officers across the city. Robin indicated that the draft would be sent to the Board. Members discussed what they would support in such a letter. Robin will learn more about the request and follow up with the board.

Meeting adjourned at 8:21 PM.

Submitted by Monica Colberg, Interim Secretary

**Update 10/4/19** These minutes were approved at the Oct. 3rd Board Meeting!

Webber-Camden Neighborhood Organization
Board Business Meeting Webber Community Center, Webber Park
September 5, 2019 – 6:30 – 8:00 PM

Board Attendees: Sheree Breedlove, Monica Colberg, Jewel Gilbert, Robin Lewis, Richard Schmatz, Brock Schumacher
Other Attendees: Amy Arcand, Kevin Aldwait, Anna Gerdeen, Markella Smith

Call to Order at 6:40 PM by Robin Lewis, Chair

Motion to approve the August 1, 2019 board minutes. Motion made by Sheree Breedlove, second by Jewel Gilbert. Unanimously approved.

Treasurer’s Report (Schumacher) August 2019 statement of activity in meeting packet. January-July financial report (financial position, activity, budget vs. actuals, cash flows, and cash transactions) in meeting packet. Nine block clubs were funded NNO stipends of $50 each. WCNO Financial Policies and Procedures document in meeting packet includes proposed guidelines for handling its finances. Motion made by Brock Schumacher to approve the policies and procedures document, second by Sheree Breedlove. Unanimously approved.

Probation Update (Lewis) WCNO has been placed on a one-year probation by the City of Minneapolis due to findings from a financial audit of 2015-2017 WCNO reports and records. All funds have been accounted. Poor financial reporting did occur. No current board members or staff were involved with the organization at that time. The Chair thanked Anna Gerdeen, former WCNO Treasurer in 2019 who responded to the City’s requests for information during the audit. The current board is committed to resolving all issues to meet the terms of probation.

Board members met with city staff in August to discuss probation process and tasks required of WCNO. The Board is preparing documents to create policies that will strengthen board fiduciary responsibility. Kevin Aldwaik suggested that WCNO file a theft report with Minneapolis Police for any loss from the previous Board. Robin and Kevin will discuss further.

Staffing Proposal (Arcand, Smith) Amy Arcand is reducing weekly hours to extend contract work time to May 31, 2020. No additional funding will be paid to Amy beyond the negotiated contract with WCNO. Markella Smith has been hired as a part-time staff employee. Essential responsibilities for both employees is in the meeting packet. Markella would be hired to serve as Executive Director at 20 hours per week. A motion to approve the staffing proposal was moved by Brock Schumacher, second by Jewel Gilbert.

Discussion: Sheree asked about orientation for new Board members. Amy could do a mini-session for the new Interim Board members. After general Board elections, training of all Board members will take place. Sheree asked if alternates on the Board could vote in place of missing Board members. Robin replied that after the five required members are elected, a call for alternates could be announced. Robin called for a vote on the staffing proposal. Proposal unanimously approved.

4146 Fremont Ave N, Jamil Ford (Lewis) Executive Committee recommends that WCNO send letter of support to continue the project which is in its 4th year. City requires that Jimal reach a certain amount of funds in order to proceed. The previous Board supported the project. Motion to approve moved by Monica Colberg, second by Richard Schmatz. Unanimously approved.

Interim Secretary (Lewis) Board needs a new Secretary. Executive Committee nominated Monica Colberg, At Large member, who accepted the position short term until the November election. Monica and Amy will propose essential responsibilities and task timelines for the position. In advance of the November Board election, all Board openings will be posted and described, including the Secretary position.

Letter from NNC in Support of MPHA Residents (Lewis) Robin reported that Northside Neighborhood Council (NNC) is working to prevent privatization of scattered Minneapolis Public Housing Authority (MPHA) sites in Minneapolis. Single family homes managed by MPHA are in critical short supply. These homes are being sought by developers to demolish, build new structures and increase rents. Robin wants to establish a WCNO housing committee and develop programs that assist renters. Half of the housing units in WCNO are rental units. Members will explore programs for renters offered by other orgs, such as those that develop financial literacy for renters in North Minneapolis. One or more may be useful for WCNO residents. Motion to have WCNO sign letter in support of NNC preventing demolition of MPHA scattered sites moved by Brock Schumacher, second by Jewell Gilbert. Unanimously approved. Robin was encouraged to form a housing committee.

Annual Meeting and Elections: Monday vs. Thursday Two volunteers are needed to work with staff to plan for November election. Five Board openings will be posted no later than 25 days prior to election. Application forms will be available online. Hard copy forms will be available in the WCNO office. Kevin Aldwaik offered to distribute the application at his store. He will also accept WCNO applications faxed to his store since the fax at WCNO is not working. Markella will lead the planning group. Sheree Breedlove, Robin Lewis and Kevin Aldwaik will help. Members will recruit candidates with a face to face ask. Descriptions of each position open will be described in the website. Number of volunteer hours required for the positions will be included.

Members discussed moving election from Monday as stated in the files, to Thursday, as stated on the WCNO website. Amy reminded members that a number of Bylaws changes are pending. All changes will be presented for community input at the February 2020 Board meeting. Richard Schmatz motioned to move Board election day to first Thursday in November. Brock Schumacher second. Unanimously approved.

Hamilton Manor Bus Stop (Breedlove) Sheree Breedlove stated that due to the 44th Ave North street reconstruction project, the current bus stop going South by Hamilton Manor was moved one block to 44th and Humboldt, across from North Market. The change creates an accessibility challenge for half of Hamilton Manor residents with mobility issues. Brock Schumacher and others have been unable to find an explanation for the change. Three entities are engaged in the street rehab (Metro Transit, City of Minneapolis and Hennepin County). WCNO supports Hamilton Manor residents who want the bus stop returned to its earlier site, closer to their home. They also want D Line stop at the bus stop. Organizational staff of the three entities will be approached for an explanation of the move and for its return to Girard.

Office Space Update (Totuschek) Monica described a site visit that Lisa had arranged with Joe Reid, new owner of commercial property at 1206 42nd Ave N. Office has 1350 square feet. Cost is $2250 per month in WCNO area. Rent is twice as much as current space. Members felt it was too costly for WCNO. Robin thanked Lisa for looking into potential office space for WCNO.

Meeting adjourned at 8:30 PM.

Submitted by Monica Colberg, Interim Secretary