November 2020 Board Meeting Minutes

November 12, 2020 – 6:30 PM

WCNO Board/Staff Present: Robin Lewis (Board Chair), Monica Colberg, Patricia Deinhart-Bauknight (Executive Director), Sheree Breedlove, Jeff Schmidt, Anna Gerdeen, Brock Schumacher (Board Treasurer), Eric Hoffer (Board Secretary), Richard Schmalz, Emily Matson (Communications & Outreach Coordinator), Kevin Aldwaik

Community Members Present: Many, namely new board candidates.

6:35pm — Call to Order & Welcome (Robin Lewis)

6:36pm — Approval of October 2020 Meeting Minutes and October 2020 Financial Report (Robin L.) 

Suggested that we table, due to a full agenda. Moved by Jeff Schmidt. Seconded. Approved unanimously.

6:39pm — Zoom/Tech Review (Eric Hoffer)

Reviewed the process and procedures for the meeting.

6:40pm — Agenda Review (Robin L.)

6:43pm — Organization Update (Robin L.)

Robin shared an update on how WCNO has functioned throughout 2020, as well as hopes for the organization going forward.

7:00pm — Final Words From The Board Candidates

Every candidate for the 2020 WCNO Board Election was given 2 minutes to speak, if present. [Full candidate list is available in the WCNO Office] 

7:35pm — Voting Instructions and Process Review (Emily Matson)

Em shared the link to vote on board candidates (through SurveyMonkey) one last time and helped those having technical difficulties. Voting was then closed. Final tabulation would happen during the by-laws conversation.

7:40pm — By-Laws Review & Vote (Eric H.)

Revised By-Laws (which had been announced and shared with the community 25 days in advance) were reviewed one final time. Statement was made that by-laws can continue to be updated in the future, as long as WCNO follows the proper process. Moved to adopt the by-laws. Seconded. Unanimously approved.

7:55pm — Election Results (Emily M.)

Em reiterated that candidates must receive 50% +1 of the total votes cast in order to be elected. If there are candidates who did not meet that threshold, WCNO can host a special election in the future, giving the community and candidates at least 25 days notice. Note: newly approved by-laws allow for a plurality of votes to win (as in, whoever has the most votes)

Elected Candidates: Vamsi Grussing, Shannon Glenn, Tiara Brown, Monica Colberg, Maria Ahlgren.

8:00pm — Brief Community Listening Session (Robin L., Eric H.)

Community members shared (and were given an email to continue sharing) what they hope to see as the direction and priority for the WCNO board in 2021. The full listening results are available elsewhere, but results included masks/COVID safety, youth, and block clubs.

8:20pm — Adjourn (Robin L.)

Robin thanked everyone for attending, and offered special thanks to WCNO staff and Executive Committee. Robin was then thanked for her hard work and leadership.

WCNO Board gathered immediately following, electing Anna Gerdeen as Chair, Sheree Breedlove as Vice Chair, Vamsi Grussing as Treasurer, and Eri Hoffer as Secretary.

Respectfully submitted by Eric Hoffer, WCNO Secretary.

Board Business Meeting – Zoom October 8, 2020 – 6:30 PM (DRAFT)

WCNO Board/Staff Present: Robin Lewis (Board Chair), Monica Colberg, Patricia Deinhart-Bauknight (Executive Director), Sheree Breedlove, Jeff Schmidt, Anna Gerdeen, Brock Schumacher (Board Treasurer), Eric Hoffer (Board Secretary), Richard Schmalz Community Members Present: Amanda Dobbs, Ini, Krystin, Maria Ahlgren, Shannon Glenn, Tommy Valerio

6:30pm — Call to Order & Welcome Robin Lewis called the meeting to order. 6:32pm — Zoom Procedure Review Eric Hoffer informed everyone that they’d be muted the whole meeting, until designated times or until they raised their hand (via video or Zoom button) and were called upon. Meeting would be recorded for minutes.

6:35pm — Review and Approve September Minutes No questions. Moved to approve by Richard Schmalz. Seconded. Approved unanimously. 6:45pm — Treasurer’s Report Some reports presented (visit office or request through ED to review). Currently solid & stable on spending. Spending, “should” be about $12k based on available funds but we have been typically spending less. Question around potential spending for programming by Anna Gerdeen, particularly around Project Nandi. Tabled until later in the meeting.

6:55pm — Executive Director’s Report Patricia Deinhart-Bauknight reviewed her ED report, including clarifying the discussion around the upcoming Communications & Outreach Coordinator. She summarized other activities, including conversations with the city, searching for other potential office space, and a grant submission. 7:05pm — Upcoming WCNO Board Elections Discussion around timeline and urgency. Monica Colberg moved to push back Annual meeting & elections to November 12th for proper planning and communication. Jeff Schmidt seconded. Approved unanimously.

Open Seats

There will be six open board seats, and then the new board will elect officers for the upcoming year. Process Discussion around need for accessible voting, sharing board candidate bios, and broadly communicating meeting information. Anna G. will coordinate flyering. Jeff S. will research online voting systems. Outreach and Communication Task force formed to flesh out other information and coordinate needs with staff.

7:45pm — By-Law Check-In and Planning By-Laws need to finish being reformatted, though content is ready for review/vote at annual meeting. November election will function under current by-laws, with new by-laws being approved immediately thereafter. Eric H. will annotate the draft by-laws so community members can see the changes suggested clearly. WCNO will field questions over the next month, but will attempt to keep the conversation limited to potential major concerns at the annual meeting.

7:55pm — Potential New Neighborhood Priority Review With the rescheduling of this October meeting, the community was not able to vote on approving the additional Youth Education Opportunity neighborhood priority. Given the size of the November Annual meeting agenda and the board transitions, this priority review will be tabled and picked up right away by the new board. For clarity, this would mean the WCNO would add “Additional Youth Education Opportunities” to its list of priorities and seek to contract $30,000 of NRP dollars to provide funding for such programs in the neighborhood (e.g. supporting learning pod tutoring programs). Once approved, a fair and open process with a clearly-communicated Request For Proposals would follow.

COMMUNITY QUESTION RE: PROJECT NANDI: If the youth education funding is being delayed, is there a way to support Project Nandi (a local organization providing technological resources and supplies to students with the highest need) with some support right away, even if smaller? Patricia and Brock agreed to follow up with Ini from Project Nandi. 8:20pm — Committee Reports & Updates Housing Committee noted the need for mortgage and rental support in the neighborhood and reached out to the Salvation Army about providing rental & mortgage assistance to the community. Motion to donate $5,000 to the Salvation Army, with the stated purpose of providing rental and mortgage assistance to residents of the 55412 area code.

Discussion. The deep need for this support was lifted up. The problematic reputation of the Salvation Army (especially in the LGBTQIA+ community) was highlighted. Agreed to do further research and return to this issue soon. 8:30pm — Mediation Possibilities Tabled until after a new board is elected.

8:30pm — Adjourn

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