September 2020 WCNO Board Meeting Minutes (DRAFT)

Webber-Camden Neighborhood Organization

Board Business Meeting — Zoom

September 3, 2020 — 6:30-8:30 PM

MINUTES (DRAFT)

WCNO Board/Staff Present: Robin Lewis (Board Chair), Monica Colberg, Patricia Deinhart-Bauknight (Executive Director), Sheree Breedlove, Jeff Schmidt, Anna Gerdeen, Kevin Aldwaik, Brock Schumacher (Board Treasurer), Eric Hoffer (Board Secretary)

Community Members Present: Amanda Dobbs, Brandon Burbach, Kimberly Caprini, Steven Gallagher, Ariah Fine

6:33 PM Call to Order: Robin Lewis, Chair

6:33 PM Call to Order: Robin Lewis, Chair

6:34 PM Zoom Meeting Process and Protocol: Eric Hoffer, Secretary

For the sake of conversation flow and avoiding talking over each other through Zoom, everyone will be muted throughout the meeting, unless invited to speak. In order to show your intent to speak, use the chat function, physically raise your hand (if on video), or use the “raise hand” option in Zoom. Then, you will be given a chance to speak once the current speaker concludes. At that time, you will be unmuted. At the conclusion of your question or comment, you will be re-muted. We know it’s not a smooth way to go about a conversation, but unfortunately it’s necessary with Zoom. Everyone agreed to abide by these guidelines.

6:40 PM Check-In and Respectful Conversation Guidelines: R. Lewis

We are all neighbors and need to treat each other respectfully–that includes how we talk, how we listen, and how we engage in meetings. Further conversation about prior meetings was had.

6:55 PM Conflict of Interest Conversation: R. Lewis (board packet)

Tutoring/Learning Center Program Discussion: R. Lewis (board packet)

[Long conversation. Full video shared on the WCNO Facebook Page.]

Highlights:

–The prior vote on the neighborhood tutoring program was invalid, based on conflict of interest and how WCNO is allowed to contract NRP/CPP dollars.

–Board member, Anna Gerdeen, has stated her existing conflict of interest and potential direct financial interest in the neighborhood tutoring program/learning center. She will remain on the board, until that potential financial interest is actualized. If that is the case, she will resign prior to financially benefiting from this potential program. She will recuse herself from the conversations surrounding the potential program, however, beginning tonight. 

–Prior to recusing herself, Anna Gerdeen presented her vision for the learning center (included in the board packet), as well as advocated for WCNO to support this new priority, in general.

–Under the guidance of Steven Gallagher and Ariah Fine from the City of Minneapolis NCR Department, WCNO discussed what a process for supporting a learning center could look like. Many restrictions and policies apply (see the full video for reference), including an inability to contract funds with an individual, the need for a fair and open process of contracting, and more. If WCNO decides to support a learning center, it was determined that we’d first establish a neighborhood priority for educational opportunities, which can carry with it a financial commitment. After that, the Neighborhood Organization can continue to narrow down which account the funds would come from and how to carry out the new priority. 

–MOTION: Webber Camden Neighborhood Organization recognizes the need for youth to have educational options available, in our neighborhood, and votes to establish a neighborhood priority, increasing educational opportunities for underserved youth. Seconded. Unanimously approved.

–MOTION: WCNO will fund the educational opportunity neighborhood priority at $30,000*, following the city process for plan modification. Seconded. Unanimously approved. (*Due to this amount being over $25,000, WCNO must give the neighborhood an opportunity to discuss and approve this plan modification, with a 21-day notice period)

8:20 PM Executive Director’s Report: Patricia Deinhart-Bauknight (board packet)

For the sake of time, the board was pointed to the Executive Director’s Report, accounting for time and progress on a variety of projects.

8:23 PM Review and Approve June 2020 Minutes: R. Lewis (board packet)

No changes. Approved unanimously.

8:25 PM Quarterly General Membership Meeting Plan: E. Hoffer 

Rather than a large Zoom or in-person meeting, we will attempt several small gatherings by capitalizing on National Night Out. Any WCNO Board Members can volunteer to be available for NNO parties around the neighborhood, by invitation. All agreed. Eric will post the announcement on Facebook.

8:28 PM Review and Approve By-Law Draft: E. Hoffer (board packet)

Tabled.

8:29 PM Brief Committee Updates

Outreach committee continues voter & census outreach, as well as sharing masks and hand sanitizer.

Housing committee recommends that WNCO eliminate the CEE project, and re-allocate the funds in a way that better serves the community, and will actually be used. Options include bolstering our rental assistance program, partnering with TC Habitat for Humanity for a Webber Camden Habitat House, and more.
MOTION: For WCNO to end the CEE project. Seconded. Unanimously approved.

8:38 PM Adjourn

Respectfully submitted by Eric Hoffer, WCNO Secretary.

6:34 PM Zoom Meeting Process and Protocol: Eric Hoffer, Secretary

For the sake of conversation flow and avoiding talking over each other through Zoom, everyone will be muted throughout the meeting, unless invited to speak. In order to show your intent to speak, use the chat function, physically raise your hand (if on video), or use the “raise hand” option in Zoom. Then, you will be given a chance to speak once the current speaker concludes. At that time, you will be unmuted. At the conclusion of your question or comment, you will be re-muted. We know it’s not a smooth way to go about a conversation, but unfortunately it’s necessary with Zoom. Everyone agreed to abide by these guidelines.

6:40 PM Check-In and Respectful Conversation Guidelines: R. Lewis

We are all neighbors and need to treat each other respectfully–that includes how we talk, how we listen, and how we engage in meetings. Further conversation about prior meetings was had.

6:55 PM Conflict of Interest Conversation: R. Lewis (board packet)

Tutoring/Learning Center Program Discussion: R. Lewis (board packet)

[Long conversation. Full video shared on the WCNO Facebook Page.]

Highlights:

–The prior vote on the neighborhood tutoring program was invalid, based on conflict of interest and what WCNO how WCNO is allowed to contract NRP/CPP dollars.

–Board member, Anna Gerdeen, has stated her existing conflict of interest and potential direct financial interest in the neighborhood tutoring program/learning center. She will remain on the board, until that potential financial interest is actualized. If that is the case, she will resign prior to financially benefiting from this potential program. She will recuse herself for the conversations surrounding the potential program, however, beginning tonight. 

–Prior to recusing herself, Anna Gerdeen presented her vision for the learning center (including in the board packet), as well as advocated for WCNO to support this new priority, in general.

–Under the guidance of Steven Gallagher and Ariah Fine from the City of Minneapolis NCR Department, WCNO discussed what a process for supporting a learning center could look like. Many restrictions and policies apply (see the full video for reference), including an inability to contract funds with an individual, the need for a fair and open process of contracting, and more. If WCNO decides to support a learning center, it was determined that we’d first establish a neighborhood priority for educational opportunities, which can carry with it a financial commitment. After that, the Neighborhood Organization can continue to narrow down which account the funds would come from and how to carry out the new priority. 

–MOTION: Webber Camden Neighborhood Organization recognizes the need for youth to have educational options available, in our neighborhood, and votes to establish a neighborhood priority, increasing educational opportunities for underserved youth. Seconded. Unanimously approved.

–MOTION: WCNO will fund the educational opportunity neighborhood priority at $30,000*, following the city process for plan modification. Seconded. Unanimously approved. (*Due to this amount being over $25,000, WCNO must give the neighborhood an opportunity to discuss and approve this plan modification, with a 21-day notice period)

8:20 PM Executive Director’s Report: Patricia Deinhart-Bauknight (board packet)

For the sake of time, the board was pointed to the Executive Director’s Report, accounting for time and progress on a variety of projects.

8:23 PM Review and Approve June 2020 Minutes: R. Lewis (board packet)

No changes. Approved unanimously.

8:25 PM Quarterly General Membership Meeting Plan: E. Hoffer 

Rather than a large Zoom or in-person meeting, we will attempt several small gatherings by capitalizing on National Night Out. Any WCNO Board Members can volunteer to be available for NNO parties around the neighborhood, by invitation. All agreed. Eric will post the announcement on Facebook.

8:28 PM Review and Approve By-Law Draft: E. Hoffer (board packet)

Tabled.

8:29 PM Brief Committee Updates

Outreach committee continues voter & census outreach, as well as sharing masks and hand sanitizer.

Housing committee recommends that WNCO eliminate the CEE project, and re-allocate the funds in a way that better serves the community, and will actually be used. Options include bolstering our rental assistance program, partnering with TC Haibitat for Humanity for a Webber Camden Habitat House, and more.
MOTION: For WCNO to end the CEE project. Seconded. Unanimously approved.

8:38 PM Adjourn

Respectfully submitted by Eric Hoffer, WCNO Secretary.

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